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6 tips for avoiding the common issues of hosting a birthday party

No matter what the reason for planning a party, we all secretly hope that it will be talked about for weeks after the event. This is perfectly natural. If you put a lot of work into a birthday or anniversary bash, you want people to be dazzled. The only problem is that the weight of this expectation can be pretty heavy.

Often, it leads to avoidable mistakes and bad decisions.

This can cause a lot of stress, so it’s really important to plan with efficiency. Don’t forget that parties are meant to be fun occasions and that your guests really won’t notice all of those little details that you have been agonising over. When it comes to party planning, creativity trumps perfection every time.

Keep reading for advice on planning a stress-free birthday party and how to avoid the most common pitfalls.

Try not to over plan 

Birthday parties for kids need a very hands-on approach, but adults and teenagers can be left to socialise and create their own fun. If you try to organise too much structured entertainment, people won’t be able to chat and mingle, so it’s important to get-the right balance.

This can be tricky but it helps if your entertainment is at least partially independent. For instance, the popularity of photo booth hire in Sydney is soaring. These rentable booths give guests the opportunity to take silly snaps and create their own party mementoes.

Don’t invite the neighbourhood 

One of the most common mistakes when planning a birthday party is try and accommodate a sprawling guest list. Of course, there will be a long list of people that you want to invite, but each new addition means more work and expense.

If you want to throw the perfect party, ease the pressure a little by stripping the guest list down to size. By keeping things fairly intimate, you can narrow your focus and tend more closely to their needs. Ultimately, it’s a choice between grandeur and precision.

Always ask for a RSVP 

When you send out the invitations, don’t forget to include RSVP details. Be quite strict about this too, because you need to know exactly who will be coming so that you can organise beverages, snacks, and entertainment.

It is a good idea to include an RSVP deadline.

Usually, four or five days before the party is fine. If a person hasn’t called or emailed to confirm their attendance before this point, you can safely and politely assume that you won’t need to cater for them.

Allow special requests 

When it comes to food, don’t get hung up on what people might not like. There is no way to know for sure what kind of snacks everybody prefers, so just try to provide common favourites. Buffet style dishes are a great idea because you don’t have to spend time serving each guest.

Think sausage rolls, sandwiches, cakes, finger chicken, salad, sweets, and other tasty titbits. When asking for RSVPs, let guests tell you if they are vegetarian, vegan, or need to avoid any specific kinds of food. That way, you’re not caught off guard on the day of the birthday party.

Draft in some help 

Even if your birthday party is going to be pretty small, you might want to find a reliable helper. This can be a friend or family members, just make sure that they’re happy to step in and lend a hand when things get hectic. Two pairs of hands can really alleviate the pressures of hosting.

This is important because, whether you’re in charge or not, you should be having a great time too. Don’t be afraid to share the work and delegate tasks, so that you don’t spend the entire event away from your guests.

Why party planning is all about balance 

The minute that you start regretting the decision to host a party is the point when you know a cardinal mistake has been made. The truth is that there’s only one hard and fast rule to hosting and it’s that you’ve got to have a good time. Everything else is changeable, variable, and apt to fall into place on its own, as long as you approach the day with positivity and enthusiasm.

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